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Scarsdale Congregational ChurchUse of FacilitiesOur Governance |
Our buildings and facilities are vital to the life of the Church and are a major service to the community. Our commitment to this community service dates to just after World War I when the congregation decided to build an assembly hall which could be used by the full community before it started a sanctuary building.
These rules and regulations seek to assure the facilities meet the needs of current users as well as preserve these facilities for future generations.
Those seeking further information may contact the Church Office by phone at 914-723-2111, by fax at 914-723-3684, by e-mail, by mail or in person at:
"The Scarsdale Congregational Church (SCC) recognizes that it is mutually beneficial to permit use of church facilities for appropriate community purposes. Since the Church is maintained by its members and friends for the worship of God, Christian education, outreach and church family life, nonchurch use of the facilities must not interfere with the most effective use of the facilities for congregational activities.
"It is the policy of the SCC that church buildings, when not in use for church purposes, may be used for philanthropic, charitable, religious, educational, civic and other worthwhile purposes.
"In addition...buildings and rooms therein and the church grounds and equipment may be used for non-profit, social, civic, recreational meetings and entertainments and other uses pertaining to the welfare of the community, whether admission fees are chaarged or not, as long as the uses are consistent with the church's purposes, with affirmative action and non-discrimination guidelines.
The General Board of the SCC, or its designated authority, reserves the right to
revoke any permission given for the use of church facilities at any time. No
approval may be given for a period longer than one year."
A. Reservation Policies
1. A Facilities Reservation Form must be completed and mailed not later
than 2 weeks preceding the event with the Church Office staff, who will
advise the Custodial Staff (CS) regarding equipment desired etc.
2. Any use of the sanctuary or chapels must be discussed with and approved
by one of the ordained ministers in consultation with the Worship and Music
committee. In an emergency or extraordinary conditions the church may reschedule
time and place after appropriate negotiations.
3. Non-church groups will leave a deposit of $50.00 with the Facilities
Reservation Form which will be applied to the cost of use or returned after
inspection indicates that the space used was left in appropriate condition.
4. Each non-church group using the church facilities shall have a sponsor.
A sponsor is a specific individual who is an officer or member of an applying
group who shall be responsible for the conduct of the group, for the payment
of fees and for any damages to church property that are not reimbursed
by the group.
B. General Policies
1. NO SMOKING in any of the church buildings.
2. OUTSIDE GROUPS: Permission to serve beer, wine or wine punch must
be requested in writing from the Buildings and Grounds Trustee, SCC, 1
Heathcote Road, Scarsdale, NY 10583. No hard liquor may be served. All
wine drinks must be visibly so labelled.
When wine is served, non-alcoholic beverages must be served with the
same attractiveness of presentation and ease of accessibility as those
containing alcohol, so that people choosing not to drink alcohol need not
experience embarrassment or inconvenience in exercising their preference.
3. NO GAMBLING or selling of chances is allowed anywhere in the facilities.
4. PROPERTY MUST BE LEFT IN NEAT AND CLEAN ORDER. ANY LEFT-OVER FOOD,
BEVERAGES OR SUPPLIES NEEDED FOR A FUNCTION MUST BE REMOVED IMMEDIATELY.
Any exception must be approved by the Trustee of Buildings and Grounds
or Office Administration.
5. Church property must not be borrowed for use off the church property
except with the permission of the Trustee of Buildings and Grounds, who
shall also keep a record of such borrowings. Folding tables and chairs
are not to be taken from the premises.
C. Insurance
A certificate of Insurance may be required by the Board of Trustees
depending on the nature of the activity of the non-church group using the
church premises.
D. Use of Rooms and equipment
1. Furniture or other equipment in the Boynton Room, the Carret Room,
the Blinn Room, the Green Room, the Archibald Room or any other room in
the Sanctuary or Parish House may not be removed. The Trustee of Buildings
and Grounds may grant exceptions.
2. Use of the Parish House on Saturday or Sunday must include full clean-up
and resetting of all furniture and equipment in its proper place.
3. NURSERY SCHOOL AND CHURCH SCHOOL ROOMS MUST BE RETURNED TO THEIR
ORIGINAL STATE OF CLEANLINESS AND ORDER.
4. Use of the Boynton Room is restricted to 60 people or 40 people seated.
No platform for speakers may be installed in this room. Displays must be
limited to those which may be placed on card tables or easels. Food service
in the Boynton Room shall be limited to coffee/tea types of service for
events such as receptions, teas or beverages preceding luncheons or dinners
NO RED OR PURPLE BEVERAGES ARE ALLOWED.
5. Nothing shall be affixed to the walls, curtains or doorways in any
building.
E. Use of the Kitchen
1. No equipment shall be taken from the kitchen or kitchenette to be
used outside of the church property.
2. Any group using the facilities must provide containers in which to
put leftover food to be sold or taken away. Church dishes or containers
are not to be used for for this purpose.
3. Leftover food must be removed from the refrigerator or freezer at
the completion of any event. Exceptions must be approved by the Trustee
of Buildings and Grounds.
4. All bottles and cans should be removed promptly.
5. Kitchenette dishes: It is suggested that the green glass dishes in
the kitchenette be used only for committee meetings and small groups meeting
in the Boynton Room The Bavarian china in the kitchenette should be used
only for formal occasions and receptions. A deposit is required if use
of these dishes is requested.
6. Any breakage should be reported promptly to the church office.
F. Musical Instruments
1. Use of the church organ shall be permitted with the approval of the Worship
and Music Committee and the Minister of Music.
2. The grand pianos in the Boynton Room and Dyckman Hall are under the direction
of the Worship and Music Committee. They are kept locked except when in use as
authorized by that Committee. When it is necessary to place articles on these
pinaos, e.g., vases of flowers, means should be taken to protect the surface of
the pinaos. Beverages and food should not be set on the pianos.
3. The SCC is not responsible for any musical instruments brought in or stored
temporarily in any part of the facilities by outside or church related groups.
G. Custodial Staff
1. It is the duty of the Custodial Staff (CS) to preserve and keep in order the
church property and to cooperate in the use of church property with the various
church and nonchurch organizations and others who are afforded the use of the
property.
2. At each nonchurch use of the facilities there must be a member of the
custodial staff on the premises. If a person entitled to vote at a corporate
meeting sponsors the event and is present, or in other appropriate circumstances,
a waiver of the need for custodial staff may be sought from the Trustee of
Buildings and Grounds, if the kitchen facilities are not being used. Additional
custodial help or other responsible adults may be required to be present by the
Trustee(s) approving the Facilities Reservation Form, depending on the nature of the
activity.
H. Parking and Access
1. Handicap parking dessignation is available and must be observed.
2. Buildings are handicap accessible.
I. Publicity
Publicity for nonchurch group events must include the SCC name and address.
J. Non-discrimination Policy
It is the policy of the Scarsdale Congregational Church, in its employment
practices and procedures and in making available the use of its facilities to
groups and persons, to do so without regard to age, gender, sexual orientation,
race, color, national origin, religious affiliation or physical handicap,
and asks groups sharing the use of its facilities to affirm a similar
commitment.
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